SUPERVISOR – MAGISTRATE’S OFFICE
Salary: $23.23 per hour ($48,318.40 annually)
Employment Status: Full-Time
FLSA Status: Non-Exempt
Reports to: Manager – Court Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: C42
Department/Division: Court Services
DISTINGUISHING JOB CHARACTERISTICS:
Performs a variety of administrative responsibilities on behalf of the Magistrate.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Supervises administrative and clerical staff in performance of job duties and responsibilities. Assigns tasks, provides direction and ensures work complies with the Court’s policies and processes. Provides training and proofreads documents to confirm work accuracy.
2. Maintains Magistrate’s calendars. Schedules appearances for pretrial conferences, final pretrial conferences, trials, forfeiture hearings, debtors’ examinations, evictions and hearings.
3. Ensures the timely management of all cases referred to the Magistrate’s Office. Ensures Magistrate’s cases have appropriate future events scheduled.
4. Screens Magistrate’s calls and answers telephone inquiries from attorneys, agencies and the general public regarding case status or other related inquiries. Retrieves case files and researches requested information. Addresses and resolves problems pertaining to cases referred to the Magistrate.
5. Coordinates pretrial and other telephone conference calls for the Magistrate.
6. Conducts telephone scheduling conferences for the Magistrate in his/her absence. Sets trial and final pretrial dates, discovery deadlines, and other dates as needed. May be required to conduct pretrial conferences, including obtaining witness lists, discussing issues preventing case from going to trial, anticipated length of trial, and other issues.
7. Supervises Mediation Program and serves as liaison between mediators, attorneys, and parties.
8. Supervises CSPO Program and ensures petitioners receive necessary assistance with protection orders.
9. Manages automated tickler systems.
10. Completes necessary steps to ensure cases scheduled for trial proceed as scheduled.
11. Monitors, prepares and maintains courtroom audio/video recording equipment to provide an official record of trials, hearings, and any other Court proceedings that requires an official record. Ensures correct CD-ROM transcript is provided to requesting
12. Coordinates jury trials for Magistrate. Prepares information sheet for Magistrate concerning jury trial demographic information and
13. Manages jurors for trials conducted by the
14. Serves as liaison between Magistrate and other persons including Court staff, legal community, news media, attorneys, parties, witnesses, and other persons. Opens, sorts, and distributes
15. Drafts pleadings for continuances, submission dates, notices and orders, memos and other matters at the discretion of the Magistrate. Compiles monthly and annual statistics including number of cases referred, terminations, trials, continuances, average case age, and other information for Magistrate’s
16. Ensures all office equipment is in proper working condition. Contacts MIS Department to initiate repair or replacement.
17. Other duties as
SCOPE OF SUPERVISION:
This position supervises three (3) Case Management Specialists, three (3) Judicial Support Technicians, and two (2) Administrative Clerks.
Computer, printer, telephone, adding machine, calculator, copier, fax machine, electronic recording equipment, dictation equipment, tape duplicator, courtroom audio/video recording equipment, vehicle, and other general office equipment.
CONTACT WITH OTHERS:
Judges and judicial staff, management personnel and line staff, attorneys, vendors, law enforcement, general public.
Good office working conditions.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee frequently sits for extended periods of time and occasionally stands and walks. Employee converses verbally with others in person, by telephone. Vision demands include normal vision requirements, but include occasional viewing of computer screen when entering and retrieving case information.
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Associate’s Degree and two years’ experience in related court procedures and processes. Course work or experience in supervision.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Court system processes; pleadings and coding; court dockets and hearing scheduling; court security procedures; office practices and procedures; case flow management; legal language and procedures; supervisory principles.
Ability to: Apply supervisory principles to practical work situations; maintain good public relations as a Court representative; establish and maintain effective working relationships with Judges, associates, attorneys and job contacts; maintain Court security; handle general questions pertaining to Court processes and requirements; maintain confidentiality of sensitive information; serve at the discretion of the Judge.
Skill in: Operating a computer; application of job software programs; data entry; maintaining records; filing documents in alphabetical, numerical and subject order.
A valid State of Ohio Motor Vehicle Operator s License is required in order to carry out job-related essential functions. If candidate does not possess an Ohio driver’s license, he/she has thirty (30) days from date of hire to obtain one.
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing and Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) at the Court s selected health care provider.
Additionally, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
All Montgomery County Common Pleas Court, General Division, employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Montgomery County Common Pleas Court, General Division, employees enjoy eleven paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (OPERS). Employees contribute 10% of their salary; the Court contributes 14%.
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.
This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee.
The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.