SUPERVISOR – JURY SERVICES
Salary: $23.23 per hour ($48,318.40 annually)
Employment Status: Full-Time
FLSA Status: Exempt
Reports to: Deputy Court Administrator – Court Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: C42
Department/Division: Court Services
DISTINGUISHING JOB CHARACTERISTICS:
The Jury Services Supervisor is responsible for first line supervision of Jury Services staff and oversees the day-to-day operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Supervises staff in performance of job duties and responsibilities. Assigns tasks, provides direction, reviews and evaluates work, provides staff training, and ensures work complies with quality standards and applicable requirements.
2. Supervises, schedules, and monitors Jury Services staff in the areas of term drawings, summoning, questionnaire processing, weekly trial schedule preparation, jury pool assignment to trials, voir dires, orientations, and jury payments, and jury automated system. Ensures all processes provide quality juror services to the Court and community. Implements and supervises all activities associated with jury management during capital cases.
3. Maintains responsibility for ensuring that office equipment remains in good working order. Collects information, troubleshoots, and places work order requests for computer, office equipment, office maintenance.
4. Completes and distributes Jury Services monthly statistical report to ensure proper usage of jurors, evaluates the health of Court’s jury system.
5. Attends regularly scheduled supervisor meetings, general staff and other meetings to discuss policy implementation, troubleshoot problems, and share information. Organizes and participates in committees.
6. Serves as liaison between Court and outside agencies regarding jury matters. Greets public in person, by telephone, and via the internet. Handles requests and refers as necessary.
7. Supervises, monitors, and evaluates all aspects of Jury Services for compliance with State Rules of Superintendence, Statutes, and Local Rules regarding Grand and Petit Jury Service, and trial court standards.
8. Analyzes and provides solutions for problems arising in the areas of jury service and management. Works with Judges, Bailiffs, Court Administrator, and Managers to define, enhance, and evaluate jury service needs and objectives. Designs and develops policies, procedures and forms for automated jury system. Gathers and analyzes data for development or enhancement of systems and procedures.
9.Provides training and support for Judges, judicial staff, and other users on operation of automated jury
10. Educates the public about jury service by speaking at schools, community groups and other organizations on a requested
11. Educates citizens about jury service through use of radio, television, and other promotional methods as approved by the Court Administrator and/or Deputy Court
12. Recommends and implements technological solutions to improve jury services to the
13. Serves as staff support member of Judicial Jury Management
14. Provides back-up services to Jury Services staff as
15. Participates or chairs committees/projects as
16. Other duties as assigned
SCOPE OF SUPERVISION:
This position supervises two (2) Jury Coordinators.
EQUIPMENT OPERATED:
Vehicle, computer, scanner, telephone, fax machine, copier, folder/sealer machine and other general office equipment.
CONTACT WITH OTHERS:
Prospective jurors, judges and judicial staff, management personnel and line staff, attorneys, vendors, Ohio jury officials, law enforcement, general public.
WORKING CONDITIONS:
Good office working conditions. Exposure to difficult jurors.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee sits for extended periods of time and occasionally stands and walks. Employee converses verbally with others in person, by telephone, and via the internet. Vision demands include normal vision requirements and include viewing of computer screen requiring close focus.
RECRUITMENT REQUIREMENTS:
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Bachelor’s Degree in administration with emphasis on management and one to years’ experience in supervision. Experience may be substitute for degree. Willingness to take a sworn oath upon appointment.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: General office practices; court system processes; general management principles; statistical principles; English word usage; spelling; punctuation; government structure and processes; jury selection processes; jury policies and procedures; death penalty requirements in relation to jury services.
Ability to: Apply management practices to practical work situations; establish and maintain effective working relationships with associates and job contacts; maintain good public relations as a Court representative; exhibit good organizational skills; work independently; maintain confidentiality of confidential and sensitive information.
Skill in: Oral and written communication; operation of computer; application of job software programs, coaching and training; maintaining documentation; proofreading and editing reports; production typing.
LICENSE REQUIREMENT(S):
A valid State of Ohio Motor Vehicle Operator s License is required in order to carry out job-related essential functions. If candidate does not possess an Ohio driver’s license, he/she has thirty (30) days from date of hire to obtain one.
Web Address:
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Application:
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing and Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) at the Court s selected health care provider.
Additionally, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation Leave:
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
Sick Leave:
All Montgomery County Common Pleas Court, General Division, employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Holidays:
Montgomery County Common Pleas Court, General Division, employees enjoy eleven paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
Life Insurance:
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Retirement:
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (OPERS). Employees contribute 10% of their salary; the Court contributes 14%.
In Addition:
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.
This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee.
The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.
