SUPERVISOR – ACCOUNTING
Salary: $24.56 per hour ($51,084.80 annually)
Employment Status: Full-Time
FLSA Status: Exempt
Reports to: Deputy Court Administrator – Court Administrative Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: C43
Department/Division: Court Administration
DISTINGUISHING JOB CHARACTERISTICS:
Maintains accounting and financial records for the Court’s budget development and director in financial analysis. Supervises Accountant, Property Room Specialist, and Office/Judicial Assistant.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Supervises Accountant, Account Clerk, Property Room Specialist, and Office/Judicial Assistant in performance and delegation of job duties and responsibilities. Assigns and monitors work load, provides direction, plans work priorities, reviews completed work, and ensures work is in accordance with policies, requirements, and quality standards.
2. Selects staff, evaluates performance, delegates work, and deploys staff resources for effective delivery of services. Administers disciplinary actions. Establishes and promotes horizontal and vertical communication among all employees. Implements department and the Court’s affirmative action/EEO policy, and ensures operations comply with Court rules, policies, and regulations.
3. Ensures compliance with fiscal policies and rules by maintaining an updated policies and procedures manual.
4. Assists the Director of Court Administrative Services with the development of departmental programming through suggestions and recommendations.
5. Develops, processes, and monitors contracts of agreement and letters of agreement for the Court. Works with the requesting department and various vendors, created documents, maintains files, and notifies requestor of expiration dates. Obtains various signatures for approval.
6. Provides monthly, quarterly, and yearly reports on the court cost and restitution account and ensures legal activity is within this account by auditing, balancing, and overseeing the daily deposit activity of Criminal Justice Services.
7. Oversees all activity with the Employee Fund by recording all requests and issues checks as approved by the account administrator.
8. Ensures successful implementation and maintenance of the KPMG accounting system for the Court Services Division, Administrative Services area by coordinating all activities and acting as the contact point. Create Crystal Reports from CourtView when required.
9. Ensures all the Court’s financial activities and procedures are within policies, procedures, and the law by maintaining complex books and presentations of financial records and developing procedures that meet all relevant
10. Ensures all procedures for the collection of funds for court costs and restitution and appointed counsel reimbursement are within all laws, County procedures, statutes, and generally accepted accounting Final review of appointed counsel fee applications to ensure audit is done correctly.
11. Verify accounts by reconciling statements and
12. Maintains customer confidence and protects operations by keeping financial information
13. Maintains professional and technical knowledge by attending educational workshops and reviewing professional publications.
14. Prepares the Court’s payroll on a weekly basis and completes bi-weekly payroll
15. Processes all pay-ins and keeps records of revenue by
16. Ensures all fiscal deadlines are met by providing backup services to the
17. Other duties as
SCOPE OF SUPERVISION:
Supervises the Accountant, Accounting Clerk, and Finance Clerk.
Computer, calculator, copier, fax, telephone, vehicle, and other general office equipment.
CONTACT WITH OTHERS:
Judges and judicial staff, management personnel and line staff, attorneys, vendors, grant-funding agencies.
Good office working conditions.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee regularly exhibits digital dexterity when working on the computer. The employee frequently sits for extended periods of time and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when entering and working with financial data and using a computer screen.
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Bachelor’s Degree in Accounting with three years’ related experience. Ability to learn grants management.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Grants management; generally accepted accounting principles; governmental accounting and budget management; court system and governmental processes and funding; financial and trend analysis; statistics; mathematical principles; financial strategic planning.
Ability to: Apply accounting principles; interpret and apply applicable regulations to purchasing and budget management; maintain confidentiality of sensitive subject matter; maintain effective working relationships with associates and job contacts; consistently enhance technology skills as they pertain to the day-to-day business operations.
Skill in: Budget and accounting problem analysis and resolution; operation of computer and financial software; preparation and analysis of financial reports.
A valid State of Ohio Motor Vehicle Operator s License is required in order to carry out job-related essential functions. If candidate does not possess an Ohio driver’s license, he/she has thirty (30) days from date of hire to obtain one.
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing and Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis). Additionally, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
All Montgomery County Common Pleas Court, General Division employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Montgomery County Common Pleas Court, General Division, employees enjoy paid holidays.
Health Benefits/Medical Coverage:
As a full-time annual employee, you are eligible for health insurance coverage for you and your family.
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (O.P.E.R.S.) Employees contribute 10% of their salary; the Court contributes 14%.
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.
This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee.
The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.