MANAGER – CRIMINAL JUSTICE SERVICES
Salary: $28.70 per hour ($59,696.00 annually)
Employment Status: Full-Time
FLSA Status: Exempt
Reports to: Deputy Court Administrator – Criminal Justice Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: D61
Department/Division: Criminal Justice Services
DISTINGUISHING JOB CHARACTERISTICS:
The Division Manager is an administrative and management level position that manages an assigned team or division involved in the supervision of offenders/defendants and community-based programming post trial supervision. The employee is responsible for creating and developing programming and for managing division and team operations.
Employee may occasionally have to respond to emergency situations during off-hours.
Division Managers may be assigned to any office/team within the Division of Criminal Justice Services. Although each Manager may typically be assigned to regularly work a designated area or function, each may be reassigned at any time or required to temporarily fill-in at the discretion of the Deputy Court Administrator.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Manages day-to-day operations of investigative, case management (pre or post trial), and community resources. Manages division supervisors and staff in performance of job duties and responsibilities. Delegates and prioritizes work, reviews completed work and ensures compliance with requirements, policy and quality work standards. Ensures a manageable caseload for specialized casebooks, programming and evaluates addresses reporting standards for classification of clients. Ensures mission and goals of the division are met.
2. Conducts individual meetings with supervisor(s), coordinators, and/or assigned staff to discuss problems and issues concerning operations, personnel and management issues. Conducts division meetings and disseminates information about operations, management, and policies and procedures.
3. Monitors and approves sick and vacation leave to ensure office coverage. Completes probationary and annual performance evaluations on Supervisors and Coordinators and maintains responsibility for first-line disciplinary actions. Approves leave requests. Resolves complaints. Serves on interviewing committee to participate in hiring or promoting of staff. Provides training and orientation to new and promoted staff and works with Deputy Court Administrator in establishing training agenda.
4. Actively participates in Court-wide Managers’ Meetings. Ensures compliance with expected practices of American Correctional Association and the Commission on Accreditation for Corrections and State Community Corrections
5. Coordinates programming, casebooks, and conducts audits regarding the work and accountability of the Proofreads reports. Prepares and analyzes team and division statistical data. Monitors and evaluates program outcomes through analysis of reports and recorded data. Reviews and investigates all print-outs, statistical reports and automated reports. Completes judicial releases, ILC’s, journal entries and monthly and quarterly reports. Reviews and signs all written work requiring journal entries for appropriateness and
6. Conducts in-service training. Conducts informal and formal staffing and completes and approves performance appraisals. Approves leave. Facilitates entry-level and promotional hiring. Maintains authority to administer verbal and written reprimands and for effectively recommending suspensions and discharge from employment as outlined in the Court’s Policies and Procedures
7. Analyzes data and statistics to monitor workload, trends and makes recommendations to the Deputy Court Administrator.
8. Compiles statistical
9. Conducts preliminary hearings and ensures recommendations are forwarded to the
10. Develops operation policy and administers, interprets, and enforces personnel and operation
11. Develops and monitors division operating budget and recommends ordering of equipment and supplies. Manages and controls grant and programming
12. Coordinates offender/defendant treatment and arranges placement. Makes decisions regarding alternatives to incarceration of offender. Transports offender to treatment facilities and intercedes if offender/defendant becomes problematic during treatment. Organizes and collects offender urinalysis
13. Collects DNA samples from felony and selected misdemeanor offenders using a buccal swab collector and ensures chain of
14. Investigates allegations and meets with probationers and family members to address concerns or Intercedes as needed in confrontations involving Probation Officers and probationers.
15. Staffs, approves, and participates in offender arrests. Ensures all policies and procedures are met to ensure safety of staff and
16. Assesses educational, employment, investigative, case management and social service needs of offenders/defendants.
17. Makes public speaking
18. Obtains certification in approved risk assessment tool (ORAS) and conducts assessments in a timely
19. Conducts research and evaluations of programs and statistics to improve operations and services to the Court and offender.
20. When assigned to Specialized Programs (e.g., Intensive Supervision), S.T.O.P., or the Day Reporting Program, coordinates educational programming for chemical dependency needs of offenders/defendants. Coordinates specialized training for staff. Coordinates and attends programming for Specialty Court Programming. Networks with various State officials, the ADAMHS Board, and treatment
21. Fills in for other Division Managers and the Deputy Court Administrator as
22. Reviews and approves interstate/intrastate compact requests via the ICOTS System when Supervisor is not available.
23. Conducts office, field, and agency
24. Completes grant applications and State CCS
25. May be responsible for special projects as they pertain to grant
26. Is involved in the hiring process, particularly related to grant-funded staff
27. Schedules offenders for assessments, if necessary, and directs them to the office and officer to whom they
28. Refers offender to or observes and collects urinalysis or breathalyzer samples to determine if offender is using illicit drugs or
29. Monitors community service program for needed program modification and makes
30. May be required to provide direct supervision of offenders and/or facilitate departmental
31. Complies with all Court and Departmental policies and
32. Other duties as
SCOPE OF SUPERVISION:
This position supervises several Probation Supervisors, Probation Officers (including Senior and Associate POs), as well as Probation Coordinators.
EQUIPMENT OPERATED:
Computer, telephone, fax machine, copier, printer, calculator and other general office equipment, vehicle, two-way radio, breathalyzer, pager, handcuffs, dictation unit, and emergency defibrillator (if certified to use).
CONTACT WITH OTHERS:
Offenders/defendants; family members of offenders/defendants; victims; employers; attorneys; other Courts; Judges; bailiffs; law enforcement agencies; Children’s Services; treatment program agencies; Department of Human Services; general public.
CONFIDENTIAL DATA:
Court records which include criminal records, psychological records, urinalysis records, military records, treatment recommendations, presentence investigation reports, Courtview records, mental health and chemical dependency assessments, and progress reports. Shall adhere to the Ohio Revised Code regarding confidentiality of probation records [149.43(A)].
WORKING CONDITIONS:
Good working conditions when working in the office. When working in the field, the employee is exposed to conditions within probationers’ homes, employment and other locations. Possibility of exposure to hepatitis and bloodborne disease from contacts with offenders and urinalysis samples. Possible exposure to risk of injury from physical assault.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include normal vision requirements but can include viewing of computer screen requiring close focus.
RECRUITMENT REQUIREMENTS:
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Master’s Degree in behavioral science, corrections or related filed. Six years’ experience in supervision of the criminal offender in juvenile or adult community based corrections, including three years’ experience or equivalent training in staff management.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Management principles; counseling; investigations; case management; community resources; administrative functions; Ohio Revised Code as it pertains to probation functions; budget management; probation officer
functions and responsibilities; Court system procedures and processes; criminal justice system; probation policies and procedures and strategic planning.
Ability to: Apply management principles to practical work situations; work independently; maintain good public relations as Court representative; establish and maintain effective working relationships with associates and job contacts; maintain confidential of sensitive information; exhibit good organizational skills.
Skill in: Oral and written communications; operation of computer; application of job software; maintaining records and documentation; evidence-based safety.
LICENSE REQUIREMENT(S):
Valid Ohio driver’s license; if candidate does not possess an Ohio driver’s license, he/she has thirty (30) days from date of hire to obtain one. Certification in CPR and First Aid following appointment, and any certification required by Specialized Programs, S.T.O.P., or the Day Reporting Program.
Web Address:
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Application:
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing, Physical, and Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) and physical at the Court s selected health care provider. Additionally, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation Leave:
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
Sick Leave:
All Montgomery County Common Pleas Court, General Division employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Holidays:
Montgomery County Common Pleas Court, General Division, employees enjoy paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
Life Insurance:
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Retirement:
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (OPERS). Employees contribute 10% of their salary; the Court contributes 14%.
In Addition:
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit. This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee. The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.
