MANAGER – COURT SERVICES
Salary: $28.70 per hour ($59,696.00 annually)
Employment Status: Full-Time
FLSA Status: Exempt
Reports to: Deputy Court Administrator – Court Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: D61
Department/Division: Court Services
DISTINGUISHING JOB CHARACTERISTICS:
Manages and provides support to the Deputy Court Administrator in the management and coordination of Caseflow and Pretrial Services. Maintains responsibility for managing the Court’s civil and criminal caseload, Alternative Dispute Resolution (ADR) Programs, Appointed Counsel Program, Interpreter Services Program, and the Stalking and Sexually Oriented Offense Protection Order Program. The employee may be required to respond to emergency situations during off-hours.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Facilitates, analyzes, manages the planning, organizing and directing of civil and criminal case management, Alternative Dispute Resolution (ADR) Programs, Appointed Counsel Program, Interpreter Services Program, and the Stalking and Sexually Oriented Offense Protection Order Program.
2. Manages day-to-day operations of Pretrial Services. Supervises Pretrial Supervisors and EHDP Officers in performance and delegation of job duties and responsibilities. Oversee the HIV Program, Jail Time Credits, Sealing of Records and CQE Programs. Assigns and monitors work load, provides direction, plans work priorities, reviews completed work, and ensure work is completed in accordance with policy, requirements and quality standards.
3. Acts as the support staff person for the Civil Practice Committee. Prepares meeting agendas, attends quarterly meetings, and completes meeting minutes.
4. Prepares CCA grant applications. Maintains liaison with Coordinator of Community and Non-Residential Programs for the Ohio Department of Rehabilitation and Corrections. Writes CCA standards and compiles documentation for compliance for annual audits.
5. Maintains responsibility for management of CCA grant budgets and assisting in the preparation of the budget proposal. Monitors purchases to ensure compliance with approved budgetary constraints.
6. Agency administrator for LEADS, supervises running of LEADS to maintain system operation, and coordinate training and staff recertification. Maintains responsibility for appropriate filing of CCH requests to ensure audit compliance.
7. Classifies mandates for Pretrial Services as established by the Court and legislation. Articulates and refines mission statement, goals, and objectives. Reviews data and information for planning purposes and evaluates timeliness and benchmarks of service
8. Ensures adequate staffing in all areas of Pretrial Services and Caseflow Services. Interviews, hires and supervises staff responsible for case management, ADR, appointment of counsel for indigent defendants, interpreter services, processing stalking and sexually oriented offense protection petitions in the performance of job duties and responsibilities. Develops operational policy and work
9.Maintains responsibility for monitoring staff training, development, and for designing and giving training
10. Develops, implements, reviews, and updates operational policy and procedure subject to the approval of the Deputy Court
11. Compiles and analyzes data and statistics for evaluating effectiveness of division’s
12. Selects staff by providing written recommendations to the Deputy Court Administrator. Evaluates performance, delegates work, and deploys staff resources for effective delivery of services. Administers disciplinary actions. Establishes and promotes horizontal and vertical communication among all employees. Implements the Court’s affirmative action/EEO policy, and ensures operations comply with Court rules, policies, and regulatory
13. Conducts monthly staffing with employees to review performance, discuss problems and concerns, and disseminate information.
14. Attends bi-weekly staff meetings with the Deputy Court Administrator to review operations, discuss concerns, and changes.
15. Assigns work, provides direction, establishes priorities, appraises performance, and ensures work complies with policy and requirements. Administers verbal reprimands and recommends other disciplinary
16. Oversees workload and workflow of programs in scope of management responsibility. Collaborates with Judges, divisions, agencies, and staff to ensure effectiveness of
17. Assigns cases and analyzes Judges’ caseloads to ensure cases appropriately move through the
18. Analyzes and monitors programs to determine effectiveness and to ensure compliance with the Ohio Revised Code, Rules of Superintendence, Local Rules of Court, and established policies and
19. Formulates, implements, and assesses automated systems that support programs under scope of management responsibility.
20. Completes statistical case management reports in compliance with the Ohio Revised Code, Rules of Superintendence, and Local Rules of
21. Interprets Rules of Court, Rules of Superintendence, and Criminal and Civil Rules of Procedure as they apply to the department.
22. Represents the Court at community speaking
23. Participates on various Court
24. Provides backup services to
25. Participates or directs projects as
26. Assists in the development and administration of departmental
27. May be required to provide direct supervision of offenders and/or facilitate departmental
28. May act in the absence of the Deputy Court Administrator for Court
29. Other duties as
SCOPE OF SUPERVISION:
This position supervises the four (4) Court Services Supervisors.
EQUIPMENT OPERATED:
Computer, copier, calculator, fax machine, telephone, vehicle, and other general office equipment.
CONTACT WITH OTHERS:
Judges and judicial staff, Management personnel and line staff, law enforcement agencies, vendors, and the general public.
WORKING CONDITIONS:
Good office working conditions.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee regularly exhibits digital dexterity when entering information into the computer. The employee may sit for extended periods of time and frequently stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when using a computer screen.
RECRUITMENT REQUIREMENTS:
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Bachelor’s Degree in business administration, corrections or related field and five year’s related experience in a court environment, including management statistical and program analysis.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Court system processes; case management; office practices and procedures; management principles.
Ability to: Apply management principles to practical work situations; maintain good public relations as Court representative; establish and maintain effective working relationships with associates and job contacts; exhibit good organizational skills; maintain confidentiality of sensitive information; handle sensitive inquiries from contacts with officials and general public, employers, and others.
Skill in: Program planning, implementation, assessment and administration; oral and written communication; general typing; operating a computer; application of job software programs.
LICENSE REQUIREMENT(S):
A valid State of Ohio Motor Vehicle Operator s License is required in order to carry out job-related essential functions. If candidate does not possess an Ohio driver’s license, he/she has thirty (30) days from date of hire to obtain one.
Web Address:
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Application:
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing and Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) at the Court s selected health care provider.
Additionally, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation Leave:
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
Sick Leave:
All Montgomery County Common Pleas Court, General Division employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Holidays:
Montgomery County Common Pleas Court, General Division, employees enjoy paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
Life Insurance:
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Retirement:
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (OPERS). Employees contribute 10% of their salary; the Court contributes 14%.
In Addition:
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.
This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee.
The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.
