HUMAN RESOURCES OFFICER
Salary: $23.23 per hour ($48,318.40 annually)
Employment Status: Full-Time
FLSA Status: Exempt
Reports to: Deputy Court Administrator – Court Administrative Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: C42
Department/Division: Court Administration
DISTINGUISHING JOB CHARACTERISTICS:
Full performance level in human resources management working under close direction of senior level management staff requiring considerable knowledge of human resources policies and procedures in order to be independently responsible for multiple human resources programs and responsible for ensuring compliance with federal, state, county and contract regulations and rules. Performs the material and substantial duties of classification more than 50% of the time.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Under direction of senior level management staff, confers with various management persons to determine, define and assist in development and establishment of policy and programs which will enable attainment of organizational needs, objectives and legal requirements.
2. Assists senior level management in defining areas which require attention to conform to policies, procedures, regulations, rules or contracts.
3. Assists with investigative processes regarding complaints or non-compliance with regulations, policies or contracts.
4. Assists management to ensure human resources procedures/processes remain in compliance with federal, state, county policy, regulations and rules.
5. Assists in recruitment process including interviewing applicants. Ensures all forms, processes, selections and placements are accurate and complete and in compliance with all regulations applicable to the department/division.
6. Maintains employee listings or rosters; maintains electronic Human Resources database; securely maintains all FMLA, discipline, and medical leave employee documentation.
7. Prepares job posting documents, tracks receipt of applicants’ relevant paperwork, and uploads information to appropriate Deputy Court Administrator, Manager, and/or Supervisor; assists in selection of candidate when requested.
8. Ensures step process and certification activity is maintained.
9.Attends hearings as management representative when needed. Serves on committees as
10. Responds to inquiries from employees and/or general public. Assists higher level and other administrative staff on special projects and reports as
11.Develops and implements new non-judicial employee orientations, including introduction to pertinent policies and procedures, leave, benefits, discipline procedures, and
12.Develops and prepares orientation schedule for all new
13.Develops and prepares orientation schedule for all new judicial staff, including introduction to pertinent policies and procedures, leave, and
14.Prepares General Division’s portion of Annual
15.Acts as liaison between County Human Resource/Benefits representatives and General Division employees; attends numerous County HR liaison meetings to keep abreast of changes and enhancements in County benefits and addresses such changes with General Division
16.Prepares discipline paperwork and assists management and Employee throughout discipline process, assuring that all relevant policies and procedures are followed throughout the discipline
17.Assists management staff in more complex human resource functions such as employee relations, staff development, position organization and regulations compliance
18.Other duties as
SCOPE OF SUPERVISION:
This position has no supervisory duties.
EQUIPMENT OPERATED:
Computer, calculator, copiers, fax, telephone, microfilm machine, and other general office equipment.
CONTACT WITH OTHERS:
Judges and judicial staff, management personnel and line staff, attorneys, vendors, Human Resources liaisons located in other divisions of the Common Pleas Court as well as the County Administration Building, benefits and risk management representatives of the County, community Board liaisons (Centerville-Washington Township Park District Board of Park Commissioners, Dayton Metro Library Board of Trustees, Greater Dayton Premier Management Board of Commissioners, Law Library Resources Board, Public Defender Commission, Veterans Services Commission), Ohio Bureau of Workers Compensation representatives, Supreme Court of Ohio.
WORKING CONDITIONS:
Good office working conditions.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee frequently sits for extended periods of time and occasionally stands and walks. Job can involve occasionally operating and sitting in a vehicle. Employee converses verbally with others in person, by telephone, and via the internet. Vision demands include normal vision requirements and includes viewing of computer screen requiring close focus.
RECRUITMENT REQUIREMENTS:
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Completion of undergraduate core program in human resources, business administration, management or public administration and two years’ experience in human resources or three years’ experience in human resources with four courses in business administration or public administration.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Human resource management principles and practices; human resource laws and requirements.
Ability to: Maintain confidentiality of sensitive information; develop and maintain effective working relationships with associates, general public and job contacts; maintain good public relations as Court representative; exhibit good organizational skills; apply human resource principles to practical work situations.
Skill in: Program planning, implementation, assessment and administration; written and verbal communications; operation of a computer; application of job software programs.
LICENSE REQUIREMENT(S):
None.
Web Address:
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Application:
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing, Physical, Fingerprinting & Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) and physical at the Court s selected health care provider. Additionally, candidates being offered a position or promotion must pass a criminal background check and submit to fingerprinting through the Miami Valley Regional Crime Lab.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation Leave:
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
Sick Leave:
All Montgomery County Common Pleas Court, General Division, employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Holidays:
Montgomery County Common Pleas Court, General Division, employees enjoy eleven paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
Life Insurance:
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Retirement:
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (O.P.E.R.S.). Employees contribute 10% of their salary; the Court contributes 14%.
In Addition:
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.
This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee.
The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.
