Salary: $21.90 per hour ($43,078.40 annually)
Employment Status: Full-Time
FLSA Status: Non-Exempt
Reports to: Supervisor – Financial Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: C41
Department/Division: Court Administration
DISTINGUISHING JOB CHARACTERISTICS:
The Finance Clerk position requires full performance in the analysis and processing of expense reports, invoices, vouchers, and other related materials, determines accuracy and validity and prepares vouchers, invoices, and remittances and other forms necessary for receipt and disbursement of funds, and/or prepares agency, institution or district biweekly payroll for submission to Administrative Services and Payroll Processing; prepares, posts, updates, and balances ledgers and journals; gathers and compiles information for financial reports, and/or prepares biweekly, monthly, quarterly or annual reports on accounts maintained, and performs related clerical tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Analyzes and processes expense reports, invoices, vouchers, and other related materials.
2. Determines accuracy and validity and prepares vouchers, invoices, and remittances for receipt and disbursement of funds:
a. Verifies mathematical accuracy, quantity of goods purchased and received, purchase price, applicable discounts and freight charges;
b. Reconciles discrepancies;
c. Verifies appropriation sources, matches invoices to delivery receipts and purchase orders.
3. Prepares agency, institution, or district biweekly payroll for submission to Administrative Services and Payroll Processing:
a. Verifies employees = biweekly payroll, sick, vacation, personal leave or leave without pay;
b. Calculates adjustments regarding reclassification, promotion, demotion, longevity, step increases, tax withholding, health care, retirement;
c. Calculates and updates employee service time.
4. Posts, updates, and balances ledgers and journals for internal accounts:
- Posts purchase orders, encumbrance documents, transfers, cancellations and vouchers payable;
- Posts receipt of various types of funds such as general revenue appropriates, rotary funds or grants;
- Balances accounts on daily/weekly/monthly basis;
- Reconciles internal accounts with auditor
5. Gathers and compiles materials for financial
6. Prepares biweekly, monthly, quarterly, and/or annual reports on accounts
7.Performs a variety of related clerical tasks:
- Conducts correspondence relative to accounts maintained and materials processed;
- Maintains filing system, types reports, answers telephone
8. Other duties as
SCOPE OF SUPERVISION:
This position has no supervisory duties.
Computer, calculator, copier, fax, telephone, and other general office equipment.
CONTACT WITH OTHERS:
Judges and judicial staff, management and line staff.
Good office working conditions.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee regularly exhibits digital dexterity when working on the computer. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when entering and working with financial data and using a computer screen.
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Bachelor s Degree or equivalent training or education in accounting or related field. Experience may be substituted for a degree.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Bookkeeping, agency bookkeeping systems, office practices and procedures.
Ability to: Deal with a variety of variables in somewhat unfamiliar context; calculate fractions, decimals and percentages; cooperate with coworkers on group projects; prepare meaningful, concise, and accurate reports; gather, collate, and classify information about data, people, or things.
Skill in: Operation of adding machine and calculator, typing.
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing and Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) at the Court s selected health care provider.
Additionally, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
All Montgomery County Common Pleas Court, General Division employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Montgomery County Common Pleas Court, General Division, employees enjoy paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (O.P.E.R.S.) Employees contribute 10% of their salary; the Court contributes 14%.
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.
This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may also be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee.
The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.