CASE MANAGEMENT SPECIALIST
Salary: $17.28 per hour ($35,942.40 annually)
Employment Status: Full-Time
FLSA Status: Non-Exempt
Reports to: Supervisor – Caseflow Services
Civil Service Status: Classified
Work Schedule: 40 hours per week
Decision Band: B23
Department/Division: Court Services
DISTINGUISHING JOB CHARACTERISTICS:
Maintains responsibility for case management of criminal and civil cases and performs related administrative duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.
1. Monitors cases to ensure compliance with the Court’s Civil and Criminal Case Management Plans and docket procedures.
2. Coordinates and manages the movement of criminal cases. Ensures all active criminal cases have future court dates. Informs judicial staff regarding cases awaiting decisions on motions and takes necessary steps to ensure cases progress through the system in a timely fashion.
3. Monitors civil cases for need of service and default notices and prepares entries notifying counsel of such. Informs judicial staff when case is ready to proceed.
4. Coordinates, prepares and distributes docket schedules to various criminal justice agencies. Schedules cases activities with judges, attorneys, and other parties.
5. Attends docket call and records pleas, sentencing information, warrant and bond information, attorney names, continuances, future case activity, and other information. Provides future court dates as needed.
6. Completes after-docket activities. Electronically distributes the docket with recorded information to other departments. Follows up on special instructions from the Judge.
7. Refers clients for screens and reports as ordered by the court. Directs clients to appropriate offices for completion of referred evaluation.
8. Completes and files appropriate paperwork related to terminations for Community Control, Intervention in Lieu of Conviction Cases, capiases, bail, bail forfeitures, etc.
9. Completes disposition forms for the Criminal Justice Services Department indicating sentencing and sanctions.
10. Enters data in computerized case management system from dockets, add-on sheets, out of docket information and other sources.
11. Assists the public, attorneys, judges, bailiffs, and other interested parties with case status, problems, and
12. Monitors jail reports to ensure that defendant cases are being actively managed. Researches case status and maintains contact with Probation Officer, Prosecutor’s Office and Criminal Justice
13. Prepares monthly case management and statistical reports for submission to The Ohio Supreme Court. Responsible for completing a comprehensive physical inventory in accordance with the Rules of Superintendence on assigned judges pending
14. Completes criminal and civil case transfers as
15. Acts as a backup to the appointed counsel program for indigent defendants. Program duties include contacting attorneys to accept cases and researching pending and active probation cases. Receives requests for indigent counsel services from attorneys, court departments, and judicial
16. Acts as a backup for scheduling interpreters for criminal and civil cases as
17. Completes all activities involved with the Arraignment
18. Provides backup coverage for team members as
19. May be appointed to serve as liaison for judicial committee overseeing the Indigent Counsel Program. Attends meetings, prepares minutes, drafts letters for chair signature, and researches proposals. Interacts with attorneys on indigent counsel matters including billing issues, vertical representation matters, and other
20. Other duties as
SCOPE OF SUPERVISION:
This position has no supervisory duties.
Computer, calculator, copier, fax machine, telephone and other general office equipment.
CONTACT WITH OTHERS:
General public, judges and judicial staff, management personnel and line staff, attorneys.
Good working conditions.
USUAL PHYSICAL DEMANDS:
The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.
While performing duties of this job, the employee regularly exhibits digital dexterity when entering information into the computer and performing other tasks. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when using a computer screen.
An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Associate’s Degree in administration, criminal justice or related field and two years’ related administrative experience. Experience may be substituted for a degree.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:
Knowledge of: Court system processes; case management; and office practices and procedures.
Ability to: Maintain good public relations as Court representative; establish and maintain effective working relationships with associates and job contacts; exhibit good organizational skills; maintain confidentiality of sensitive information; handle sensitive inquiries from and contacts with officials and the general public.
Skill in: Oral and written communication; general typing; operation of a computer; application of job software programs including spreadsheets and word processing; analyzing information against established standards.
You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.
Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.
Employment Eligibility Information:
In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.
Drug Testing and Criminal Background Check:
Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) at the Court s selected health care provider.
Additionally, candidates being offered a position or promotion must pass a criminal background check.
Equal Opportunity Employer:
It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.
The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days’ prior to the date needed.
MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS
Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.
All Montgomery County Common Pleas Court, General Division, employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.
Montgomery County Common Pleas Court, General Division, employees enjoy eleven paid holidays.
Health Benefits/Medical Coverage:
All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.
All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.
Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (OPERS). Employees contribute 10% of their salary; the Court contributes 14%.
The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit. This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee. The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.