assignment system is the procedure adopted by the Court for the assignment of
cases. Pursuant to this system, each civil and criminal case shall be randomly
assigned to a Judge (“assigned Judge”) who will be responsible for determining
all matters in the case. Random assignment is assignment of cases by chance.
All civil cases
shall be randomly assigned to the Judges of the Court. Subject to Sup. R.
4(C), the Administrative Judge may be relieved from part of the Administrative
Judge’s trial duties and utilize the time to manage the calendar and docket of
Case assignments shall
be made through the use of computer software and hardware systems that have
been tested to ensure that case assignments are made in a random manner.
shall be assigned to the Judge whose name was drawn for the case filed first,
if that Judge so approves.
Judge who withdraws from a case shall report this to the Court Services
Division, Caseflow Services, via a request for disqualification. The
Administrative Judge shall reassign the case to another Judge pursuant to the Ohio
Rules of Superintendence.
In instances where a previously filed and dismissed case is re-filed, the case
shall be reassigned to the originally assigned Judge unless, for
good cause shown, the Judge is precluded from hearing the case.
Cases: Pursuant to Civ. R. 42, parties to civil cases may move the Court to
consolidate cases. The motion shall be filed in each case for which
consolidation is sought. The decision of whether to consolidate cases into a
single trial shall initially be decided by the assigned Judge with the lowest
If an entry is
signed granting consolidation in the lowest case number, the party seeking
consolidation shall then file a proposed entry in each additional case sought
to be consolidated.
is ordered by the assigned Judge in each case, the consolidated cases will be
placed on the docket of the assigned Judge with the lowest case number, unless
otherwise ordered by the Administrative Judge.
If cases are
consolidated pursuant to this Rule, all subsequent filings shall identify all
the case numbers in the caption and shall be entered on the docket for each
When an assigned
Judge is not available, arrangement may be made by that Judge or by the
Administrative Judge for another member of the Court to handle urgent matters
and sign entries.
All changes in
assignments shall be noted in the records of the Clerk and Court Services
division, Caseflow Services, pursuant to Subsection (C) and (D) of this rule.
Judge: Each term, one Judge will be assigned to supervise the Grand Jury
(“Grand Jury Judge”). The Grand Jury Judge shall preside over central
arraignments. The Grand Jury Judge shall handle criminal matters that may
arise in individual cases prior to indictment and arraignment, including the
setting of bonds. The Grand Jury Judge shall handle extraditions and habeas
corpus actions pertaining to extraditions. The Grand Jury Judge and the
assigned Judge may handle arraignments. Pleas of guilty and no contest shall
be handled by the assigned Judge. The Judge assigned to the next Grand Jury
term shall assist the Grand Jury Judge upon request.
provided in Subsection (B)(2)(b) of this Rule, all criminal cases shall be
randomly assigned to the Judges of the Court upon the approval of felony
charges by the prosecuting attorney. Each day, the Court Services Division,
Caseflow Services, shall randomly assign pre-indictment cases.
If the case does
not involve multiple defendants and the defendant (1) is on community control
that has not been terminated by entry or (2) has a prior indictment pending on
active or inactive status in this county, the case shall be assigned to the
Judge who placed the defendant on community control or on whose docket the
prior indictment is pending.
If a case
involves multiple defendants and any defendant (1) is on community control that
has not been terminated by entry or (2) has a prior indictment pending on
active or inactive status in this county, the lowest case number shall control
If an adjustment
in the method of assignment is made as a result of this Subsection, then the
assigned Judge shall receive credit(s) for the additional assignment(s).
THE CLERK SHALL:
Record the name
of the Judge to whom each civil or criminal case is assigned on the appearance
subsequent change in assignment on the appearance docket and any other records;
Provide all assignments
and adjustments in assignments to the entity designated by statute for
DIVISON, CASEFLOW SERVICES SHALL:
Maintain a case
record of each pending case that includes:
The name of the
Judge to whom the case is assigned; and
One of the
following case types: Administrative Appeal; Appropriation; Civil Action –
Other; Civil Stalking Protection Order; Cognovit Note; Complex Litigation;
Criminal; Declaratory Judgment; Disposal of Property; Forcible Entry; Foreclosure;
Forfeiture of Property; Habeas Corpus; Injunction; Medical Malpractice; Other Tort
(specify type); Personal Injury; Product Liability; Professional Tort;
Replevin; Transfer from Other Court; Workers’ Compensation; or Writ of
Record the date:
The case was
Of any pretrial
Of the verdict or
Of the final
required by Sup. R. 37;
approve separate reports for each Judge of the Court;
Provide a monthly
report on the status of each Judge’s docket to each Judge; and
that should be terminated and notify the appropriate Judges of the status of
those cases. After the Judges have been notified, the Court Services Division,
Caseflow Services, shall submit final termination entries for approval to each
assigned Judge for cases that are eligible for dismissal.
ASSIGNED CASE TO ALTERNATE JUDGE:
If a case is transferred from the assigned Judge to an
alternate Judge, the alternate Judge shall hear all motions and proceedings
pertaining to the case.
CASES TO NEWLY APPOINTED OR ELECTED JUDGES:
A new member of
the Court shall be assigned the cases previously assigned to the Judge whom the
newly appointed or elected Judge succeeds.
In the event an
additional Judge is added to the Court, the additional Judge shall be assigned
a proportionate share of the pending cases form the individual docket of the
other members of the Court.
EXECUTIONS AND OTHER ANCILLARY MATTERS:
When necessary to resolve any
question arising on a foreign execution, certificate of judgment from another
court or similar ancillary matter not otherwise assigned to a Judge under these
Rules, counsel shall call the matter to the attention of the Administrative