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General Division Vacancies   "An Equal Opportunity Employer"
  Details of Position
Supervisor: Criminal Justice Services

 

 

 

 

POSITION DESCRIPTION

Montgomery County Common Pleas Court, General Division

41 N. Perry Street

P.O. Box 972 Dayton, OH 45422-2150

 

SUPERVISOR - CRIMINAL JUSTICE SERVICES

Salary:$26.23 per hour ($54,558.40 annually)

Employment Status:Full-Time

FLSA Status:Exempt

Reports to:Manager Criminal Justice Services

Civil Service Status:Classified

Work Schedule:40 hours per week

Decision Band:C51

Department/Division:Criminal Justice Services

 

DISTINGUISHING JOB CHARACTERISTICS:

The Criminal Justice Services Supervisor is a first-line supervisory position and serves as liaison between line staff and administration. The incumbent assumes responsibility for day-to-day operations and supervision of a team of Probation Officers. The Supervisor is the first line of communication for after-hour emergencies. Each Supervisor may typically be reassigned at any time or required to temporarily fill in at the discretion of the Court.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act in accordance with its requirements.

 

1.       Maintains responsibility for a team of Probation Officers and support staff engaged in providing supervision to Court-ordered offenders.

2.       Assigns Court-referred cases, ensures equalization of work, establishes work priorities, reviews completed work, and provides direction. Staffs all sentencing recommendations and arrests with Probation Officers and develops and implements office and field coverage schedules.

3.       Monitors and approves sick and vacation leave to ensure office coverage. Completes probationary and annual performance evaluations on all team members and maintains responsibility for first-line disciplinary actions. Approves leave requests. Resolves complaints. Serves on interviewing committee to participate in hiring or promoting of staff. Provides training and orientation to new and promoted staff and works with the Probation Manager in establishing training agenda.

4.       Monitors show-up records to look for arrest of offenders and ensure that appropriate action is taken to address the arrest and possible new charges. Reviews probationers’ participation and attendance at all Court-sponsored programs.

5.       Conducts case audits to ensure adherence to probation standards according to the Case Management Classification System Guidelines.

6.       Attends community meetings to promote and maintain public relations and understanding.

 

 

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7.       Reviews investigative reports for accuracy and appropriateness of content, format and recommendation. Proofs all work submitted by team members and signs off on all final reports. Monitors and tracks probationers who are incarcerated through daily show-up reports, electronic reports, and jail lists. Reviews Probation Officer reports and compiles monthly team statistics.

8.       Completes office, home and field arrests. Participates/assists in arrests as needed. Conducts search/seizure for contraband or stolen property.  Notifies Manager and Deputy Court Administrator prior to every arrest.

9.       Collects urine samples, conducts breathalyzer tests, and ensures PassPoint is operational.

10.   Collects DNA samples from felony and selected misdemeanor offenders using a buccal swab collector.

11.   Supervises casebooks. Covers or assists in the coverage of vacant casebooks. Maintains contact with Court, Court departments, and outside agencies and organizations involved with probationers. Conducts early release interviews.

12.   Meets with Probation Officers to staff recommendations and make independent judgments as to their offenders (i.e., revocation/violation, arrests, treatment issues, and other matters). Serves as intermediate sanction by meeting with Probation Officers and offenders to gain offender’s compliance with Court orders or serve notice of consequences for failure to comply.  Addresses grievances initiated by offenders.  Ensures progressive sanctions are followed.

13.   Accompanies Probation Officers in the field to assist on arrests, searches, homes visits, treatment and placement transfers. Visits offenders incarcerated in jail. Maintains radio contact with Probation Officers in the field to help ensure safety.  Inventories equipment, badges, IDSs, swipe cards, and safety lockers.

14.   Maintains responsibility for ensuring that office equipment and vehicles remain in good working order and are maintained or repaired as necessary.  Requests needed equipment and initially approves office supply requests.

15.   Conducts team meetings to review caseloads, discuss problems and concerns, and disseminate information. Conducts individual staffing to address performance and provide coaching. Attends regularly scheduled supervisor meetings to discuss policy implementation and troubleshoot problems and address other issues. Attends regularly scheduled staffing with Division Manager.  Ensures safety measures are followed.

16.   May serve as Accreditation Manager. Reviews, updates, and develops policies and procedures. Reviews memorandums directed to team members and follows through to ensure compliance. Maintains updated policies and procedures manual to ensure compliance.  Ensures compliance with ACA standards.

17.   Oversees maintenance of the team’s vehicles and all other property.

18.   Reviews and approves interstate/intrastate compact requests via the ICOTS System.

19.   Collects court costs, restitution, fines, supervision fees, and other financial sanctions.

20.   Obtains certification in approved risk assessment tool (ORAS) and conducts assessments in a timely manner.

21.   Complies with all Court and Departmental policies and procedures.

22.   Utilizes eFiling and other technology to carry out day-to-day responsibilities.

23.   Other duties as assigned.

 

SCOPE OF SUPERVISION:

This position supervises several Probation Officers (including Senior and Associate POs).

 

EQUIPMENT OPERATED:

Vehicle, computer, telephone, fax machine, Dictaphone, copier, handcuffs, breathalyzer, audio-visual equipment, radio, dictation unit, digital camera, PassPoint machine, software programs, and other general office equipment.

 

CONTACT WITH OTHERS:

Offenders/defendants, family members of offenders/defendants, victims, employers, attorneys, other Courts/ Judges/ bailiffs, law enforcement agencies, Children’s Services, treatment program agencies, Department of Human Services, SEA, hospital staff, general public.


 

CONFIDENTIAL DATA:

Court records which include criminal records, psychological records, urinalysis records, military records, treatment recommendations, presentence investigation reports, Courtview records, mental health and chemical dependency assessments, and progress reports. Shall adhere to the Ohio Revised Code regarding confidentiality of probation records [149.32(A)].

 

WORKING CONDITIONS:

Good office working conditions when working in the office. When working in the field, employee is exposed to conditions within probationers’ homes, employment, and other locations. Possibility of exposure to hepatitis and bloodborne disease from contact with offenders and urinalysis samples.  Possible exposure to risk of injury from physical assault.

 

USUAL PHYSICAL DEMANDS:

The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be, construed to be job qualification standards, but are illustrated to help the employer, employee, and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.

While performing duties of this job, the employee frequently sits for extended periods of time and occasionally stands and walks. Job can involve operating and sitting in a vehicle for periods of time. Employee converses verbally with others in person and by telephone.  Vision demands include normal vision requirements but can include viewing of computer screen requiring close focus.  Must possess appropriate level of agility to initiate an arrest.

 

RECRUITMENT REQUIREMENTS:

An appropriate combination of education, training, course work, and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Bachelor’s Degree in Behavioral Sciences, Corrections, or related field. Six years’ experience in probation, courts or correction services, including four years as an Adult Probation Officer.  Training or experience in management/supervision.

Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.

 

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:

Knowledge of: Probation supervision; supervisory principles; counseling; social work; corrections; court system procedures and processes; criminal justice system processes and requirements; criminal law as it relates to criminal sentencing; court probation services; investigative methods and interviewing; high-risk behavior and treatment; sentencing alternatives and diagnostic tools; victim/offender mediation.

Ability to: Apply supervisory practices to practical work situations; establish and maintain effective working relationships with associates and job contacts; maintain good public relations as a Court representative; exhibit good organizational skills; perform duties and responsibilities of a Probation Officer; work independently; maintain confidentiality of sensitive information.  Practice the principles of the Court’s strategic issues.

Skill in: Oral and written communication; unarmed evidence-based safety; CPR and first aid; operation of a computer; application of job software programs; coaching and training; maintaining documentation; chemical dependency assessment and intervention; proofreading and editing reports; auditing casework.  Coaching and motivating staff.

Establishing a positive work environment.

 

LICENSE REQUIREMENT(S):

Valid Ohio driver’s license; if candidate does not possess an Ohio driver’s license, he/she has thirty (30) days from date of hire to obtain one.


 

Web Address:

You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.

 

Application:

Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.

 

Employment Eligibility Information:

In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity; and 2) U.S. Citizenship or a legal right to work permanently in the United States.

 

Drug Testing, Physical, and Criminal Background Check:

Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) and physical at the Court s selected health care provider. Additionally, candidates being offered a position or promotion must pass a criminal background check.

 

Equal Opportunity Employer:

It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry, or national origin.

The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at (937)225-6161of the accommodations needed, preferably at the time of application, but no later than two days prior to the date needed.

 

 

MONTGOMERY COUNTY COMMON PLEAS COURT, GENERAL DIVISION BENEFITS

 

Vacation Leave:

Vacation leave may be granted to full-time employees upon completion of one (1) year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.

Sick Leave:

All Montgomery County Common Pleas Court, General Division, employees are entitled to Paid Personal Leave and Long Term Sick Leave credit.

Holidays:

Montgomery County Common Pleas Court, General Division, employees enjoy paid holidays.

Health Benefits/Medical Coverage:

All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.

Life Insurance:

All benefit-eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County.  Supplemental life insurance is available for purchase.

 

Retirement:

Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (OPERS). Employees contribute 10% of their salary; the Court contributes 14%.

 

In Addition:

The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.

 

This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employee’s supervisor or designee.

 

The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.

 

Completed by:  Tina Huber

Updated by:  Nancy Brookshire (8/23/16)

 


 



Pay rate: $26 annually.

Submit application by 4:30 PM on Monday, August 26, 2019.
  How to Apply

Download and fill out OR print and fill out our Employment Form  (PDF)

Email completed application to: employment@montcourt.oh.gov
OR
Fax completed application to: 937-824-7976
OR
Mail completed application to:
Montgomery County Common Pleas Court
Nancy Brookshire, HR Officer
Human Resources
41 North Perry St., Room 402
Dayton, OH 45422
 
     
 
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