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General Division Vacancies   "An Equal Opportunity Employer"
  Details of Position
Court Administrator
MONTGOMERY COUNTY COMMON PLEAS COURT - GENERAL DIVISION - COURT ADMINISTRATOR

The General Division of the Montgomery County Common Pleas Court in Dayton, Ohio, is accepting resumes for the position of Court Administrator.

The General Division includes eleven elected Judges and one appointed Magistrate. In 2017 there were 6,536 civil cases filed and 4,577 criminal case filings. Including our Judges, the General Division consists of 186 employees. The budget for 2017 was $12,158,840.

The Court Administrator is appointed by the bench and works under the general direction of the Administrative Judge. The Court Administrator supervises all divisions and operations of the Court, and provides overall strategic direction and leadership in working with the Judges, all Judicial Committees and senior staff of the Division, to carry out the Courts Vision and Mission. In coordination with the Administrative Judge, the Court Administrator has overall management and administrative responsibility for the various components of the Court. Key management responsibilities carried out through Deputy Court Administrators include budget and financial management, human resources, technology, security, criminal justice services, facilities planning, jury management, court services, intergovernmental relations, public information, and strategic planning.

Preferred qualifications include a Masters degree in Public, Business, or Judicial Administration, and/or a Juris Doctorate degree, from an academically accredited college or university, with at least five years of significant management and administrative experience in court management or judicial administration. A Bachelors degree in the preferred disciplines may also be considered along with ten or more years of professional experience in court management or judicial administration. Salary will be based upon experience and education.

Application packets, including a cover letter and resume, will be accepted from May 7, 2018 - May 25, 2018. Please send application packet to:
Nancy E. Brookshire
Human Resources Officer
41 N. Perry St.
Room 402
Dayton, OH 45422-2001
(937)225-6161
Nancy.Brookshire@montcourt.oh.gov


CourtAdministratorPositionDescription2(MontgomeryCounty,OH,5-4-18)....pdf


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POSITION DESCRIPTION

Montgomery County Common Pleas Court, General Division

41 N. Perry Street

P.O. Box 972 Dayton, OH 45422-2150


COURT ADMINISTRATOR

Salary: Salary based upon experience and education.

Employment Status: Full-Time

FLSA Status: Exempt

Reports to: Administrative Judge

Civil Service Status: Unclassified

Work Schedule: 40 hours per week (minimum)

Decision Band: E81

Department/Division: Court Administration


DISTINGUISHING JOB CHARACTERISTICS:

The Court Administrator is responsible for leading, planning, organizing, developing, coordinating and directing all aspects of the Court.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons, covered by the Americans with Disabilities Act, in accordance with its requirements.


  1. Manages Court services operations and staff for the General Division of the Montgomery County Common Pleas Court.

  2. Manages and implements strategic plan. Articulates and refines mission statement, goals, and objectives and evaluates data and organizational effectiveness for planning purposes. Reviews cost and impact analysis reports.

  3. Selects and implements methods of service delivery and maintains quality control processes in delivery of all services. Assesses service needs of the Court, community, department personnel. Establishes service needs priorities and timeliness of benchmarks of service. Identifies and assesses available resources.

  4. Recommends the selection, promotion and administration of disciplinary actions up to and including discharge from employment. Evaluates and approved performance evaluations. Assigns work projects, monitors and coordinates from an executive management level, and ensures work complies with policy, requirements, and quality standards.

  5. Maintains responsibility for administration and implementation of budgets and approves budget requests for County, State, and Federal programming. Forecasts and projects expenditure/revenue impacts and reallocates resources. Approves expenditures and purchases within established procedures and budgetary appropriations.

  6. Ensures compliance with laws, policies, directives, written code of ethics and organizational values. Mandates training requirements and performance standards. Modifies operational policies and advocates legislation.

  7. Advocates and educates public about the General Division of the Common Pleas Court. Develops constructive media relations. Serves on and leads committees and boards and serves as a representative of the Court.

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  1. Promotes professional competency and awareness. Facilitates and encourages participation at professional conferences and seminars. Develops, supports and maintains professional standards that ensure the continuing professional accreditation.

  2. Directs development of innovative projects and programs to improve the Courts case and client services.

  3. Ensures compliance with laws, local rules, Rules of Superintendence, Supreme Court rules, policies and directives and written code of ethics and organizational values.

  4. Other duties as assigned.


SCOPE OF SUPERVISION:

Supervises all Deputy Court Administrators and the Administrative Specialist.


EQUIPMENT OPERATED:

Computer, printer, telephone, calculator, fax machine, copier, vehicle, and other general office equipment.


CONTACT WITH OTHERS:

All judges and judicial staff, Management and line staff, State, County and City elected officials, local treatment providers, all General Division vendors, Supreme Court of Ohio, other Ohio Court Administrators and Administration officials, Ohio Rehabilitation and Corrections officials, Ohio jury officials, national and state professional organizations, Dayton Bar Association, Ohio Department of Rehabilitation and Corrections, American Correctional Association staff.


WORKING CONDITIONS:

Good working conditions when working in the office.


USUAL PHYSICAL DEMANDS:

The following physical demands are typically exhibited by position incumbents performing this job’s essential duties and responsibilities. These physical demands are not, and should not be construed to be job qualification standards, but are illustrated to help the employer, employee and/or applicant identify tasks where reasonable accommodations may need to be made when an otherwise qualified person is unable to perform the job’s essential duties because of an ADA disability.

While performing duties of this job, frequently sits for extended periods of time and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include normal vision requirements. Frequent viewing of computer screen requiring close focus.


RECRUITMENT REQUIREMENTS:


An appropriate combination of education, training, course work and experience may qualify an applicant to demonstrate required knowledge, skills, and abilities. An example of an acceptable qualification: Masters Degree in corrections, sociology, psychology. Degree may be substituted for eight (8) years of experience in the court system and five (5) years of managerial experience.

Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.


REQUIRED KNOWLEDGE, ABILITIES AND SKILLS:

Knowledge of: Court services operations and processes; management principles; budget management; strategic planning; court system procedures and processes; Ohio Revised Code.

Ability to: Implement decisions based on data analysis and oversee the execution of these decisions; establish a collaborative working relationship with outside agencies; consistently display a positive attitude; lead by example; treat others with respect, motivate/encourage/mentor others; maintain confidentiality of sensitive information.

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Skill in: Effectively communicating both verbally and in written form with staff, Judges, elected officials, general public, outside agencies; computer operation and job software applications; upper level management decisions.


LICENSE REQUIREMENT(S):

Valid Ohio drivers license. If candidate does not possess an Ohio drivers license, he/she has thirty (30) days from date of hire to obtain one.


Web Address:

You can obtain a Montgomery County Common Pleas Court, General Division, application at www.montcourt.oh.gov.


Application:

Applicants are required to complete the Montgomery County Common Pleas Court, General Division, application which must be received by Human Resources no later than 4:30 p.m. on the closing date.


Employment Eligibility Information:

In accordance with the Immigration Reform and Control Act of 1986, all persons hired after November 6, 1986, are required to present to the Court, within three (3) days of their original appointment, original documents which show satisfactory proof of: 1) identity and 2) U.S. Citizenship or a legal right to work permanently in the United States.


Drug Testing, Physical & Criminal Background Check:

Prior to any candidate being offered a position or promotion with the Montgomery County Common Pleas Court, General Division, they will be required to submit to a drug test (urinalysis) and physical at the Court s selected health care provider. Additionally, candidates being offered a position or promotion must pass a criminal background check.


Equal Opportunity Employer:

It is the policy of the Montgomery County Common Pleas Court, General Division, that no person shall be subjected to employment discrimination because of age, race, color, gender, marital status, sexual orientation, disability, religion, ancestry or national origin.

The Montgomery County Common Pleas Court, General Division, will provide reasonable accommodations for persons with disabilities during the application, examination or selection process, if requested. Please notify Human Resources at 937-225-6161of the accommodations needed, preferably at the time of application, but no later than two days prior to the date needed.


MONTGOMERY COUNTY COMMON PLEAS COURT GENERAL DIVISION BENEFITS


Vacation Leave:

Vacation leave may be granted to full-time employees upon completion of one year of service with the Montgomery County Common Pleas Court, General Division. Twenty-six (26) bi-weekly pay periods in active status shall constitute one year of service.


Sick Leave:

All Montgomery County Common Pleas Court, General Division employees are entitled to Paid Personal Leave/Long Term Sick Leave credit.

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Holidays:

Montgomery County Common Pleas Court, General Division, employees enjoy paid holidays.


Health Benefits/Medical Coverage:

All employees of the Montgomery County Common Pleas Court, General Division, except part-time employees working 20 hours per week or less, employees hired for a temporary appointment, an interim appointment, or employees hired as substitutes, shall receive health benefits.


Life Insurance:

All benefit eligible employees of the Montgomery County Common Pleas Court, General Division, receive a $50,000 basic life insurance policy paid by Montgomery County. Supplemental life insurance is available for purchase.


Retirement:

Montgomery County Common Pleas Court, General Division, employees participate in the Ohio Public Employees Retirement System (O.P.E.R.S.) Employees contribute 10% of their salary; the Court contributes 14%.


In Addition:

The Montgomery County Common Pleas Court, General Division, offers its employees an Employee Assistance Program, access to a credit union, a Deferred Compensation Program, a Wellness Program, and direct payroll deposit.

This Position Description in no manner states or implies that these are the only duties and responsibilities to be performed by the employee filling this position. The employee may be required to follow additional instructions and perform other duties required by the employees supervisor or designee.

The provisions of this Position Description do not constitute a contract, expressed or implied, and any provision contained in this Description may be modified or revoked without notice.


Completed by: Tina L. Huber, 6/2/15

Updated by Nancy E. Brookshire, 8/29/16, 5/3/18



Submit application by 4:30 PM on Friday, May 25, 2018.
  How to Apply

Download and fill out OR print and fill out our Employment Form  (PDF)

Email completed application to: employment@montcourt.oh.gov
OR
Fax completed application to: 937-824-7976
OR
Mail completed application to:
Montgomery County Common Pleas Court
Nancy Brookshire, HR Officer
Human Resources
41 North Perry St., Room 402
Dayton, OH 45422
 
     
 
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